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Mary Exton PTA Privacy Notice

Mary Exton PTA Privacy Notice

PTA Privacy Policy - GDPR
Privacy Policy for Mary Exton School PTA

Under data protection law, you have a right to be informed about how the PTA uses any personal data that we hold about you. When we're collecting your information we'll give you a ‘fair collection notice’ so you'll be reminded when we're using your personal data.


This privacy policy explains how we collect, store and use personal data.


The personal data we hold


Personal data that we may collect, use, store and share:


Email addresses

Other contact information such as your postal address or telephone number

Why we use this data


We use this data to:


Contact individuals for support and help at school fundraising events
Compile a list of attendees and year group for school fundraising events
Compile a list of emergency contact numbers for parents
Contact winners of raffle and competition prizes
To share PTA news and promote events 
We don't share data with any third parties such as event sponsors.

Our legal basis for using this data

We only collect and use personal data when the law allows us to. Most commonly, we process it where:


We need it to perform a fundraising event in the school’s interest
We have consent to use it 

Where we have consent to use personal data, this consent can be withdrawn at any time.


Some of the reasons listed above for collecting and using personal data overlap, and there may be several grounds which justify our use of this data.


Collecting this information


While the majority of information we collect is mandatory, there is some information that can be provided voluntarily.

Whenever we seek to collect information from you or your child, we make it clear whether providing it is mandatory or optional.


How we store this data


We keep all electronic personal information in secure documents for the academic year it's collected in. If information is related to an event we will delete it after all necessary admin related to the event is complete. At the end of each academic year, data will be deleted from PTA files. Any paper based information, eg, lists of attendees at events and their contacts, will be stored securely and confidentially disposed of. If you want a copy of the information we hold on you please email pta@maryexton.herts.sch.uk

What’s on

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